Proforma invoice
—
- Issued
- —
From
—
BE
To
—
BE
| Description | Qty | Unit price | VAT | Total |
|---|---|---|---|---|
| — | 1 | €0.00 | 21% | €0.00 |
- Net
- €0.00
- Total
- €0.00
Free, no account
Ask to be paid before the invoice exists.
A priced document you can send in advance, marked as not a VAT invoice.
Your document
Runs in your browser
Nothing you type here is uploaded, logged, or stored. The file is built on your own machine and disappears when you close the tab.
What a proforma actually is
A priced document that looks like an invoice and is not one. It commits you to a price and asks the customer to pay or approve, but it creates no VAT liability and no entry in your sales ledger. The three common uses: payment in advance from a new customer, a declared value for customs on an export, and getting a purchase order out of a finance department that cannot act on a quote.
Why it is not a VAT invoice
Because nothing is due yet. A VAT invoice fixes the moment the tax becomes payable, and a proforma deliberately does not — which is why one has to say so on its face. This tool prints that line for you rather than leaving it to be forgotten. You may show the VAT that will apply; you may not treat it as charged.
Turning it into the real invoice
When the customer pays or accepts, issue a proper invoice with its own number from your sequence, dated when the supply or the payment happened. The proforma number is not part of that sequence and should never be reused as an invoice number — that is the mistake an auditor finds. Keep the same lines and the same amounts so the pair reconciles.
What this does not do
It cannot take a payment, and it will not convert itself into an invoice or remember that it existed. No numbering, no client list, nothing kept — which is deliberate for a free tool, and is the difference an account makes.
Questions, answered
Is it really free?
Yes. No account, no watermark, no limit.
Where does the proforma go?
Nowhere. It is built in your browser and the tab is the only copy.
Can a customer pay against a proforma?
Yes, and that is usually why you send one. Once the money arrives, issue the real invoice — the payment is what makes the VAT due.
Can I use it for customs?
A proforma is the normal way to declare a value for a shipment that has no commercial invoice yet, such as samples or a free replacement. Check what the destination country asks for; some want particular wording or a signature.
Should it have a number?
Give it one, but keep it out of your invoice sequence — a prefix like PF- is the usual way. A gap in an invoice sequence is what an audit asks about.
Wrong answer, or a tool that isn’t here?
Tell us which tool and what you expected. Requests are most of how this list grows, and if the wording here reads wrong, say so.
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