VAT
Reverse charge, without hand-editing the invoice.
When you invoice a VAT-registered business in another EU country you usually charge no VAT, and the buyer accounts for it instead. The invoice has to say so. In weBiller that’s a tax scheme, not a note you remember to type.
A scheme, not a workaround
Pick reverse charge on the invoice and the tax goes to 0% with the required statement attached.
Per-line tax rates
Mix standard-rated and exempt lines on one invoice when a job genuinely spans both.
Exempt and zero-rated too
Separate schemes with separate wording, kept apart instead of collapsed into a single “0%”.
VAT numbers on the document
Yours and your client’s, both printed where an auditor expects to find them.
A VAT report
What you charged, what was reverse-charged, and what was exempt, over any period you pick.
Correct in the XML too
The UBL 2.1 export carries the matching tax category code, so the e-invoice agrees with the PDF.
When reverse charge applies
The common case for a freelancer: you’re VAT-registered in one EU country, your client is a VAT-registered business in another, and you’re selling a service. You charge no VAT; your client declares it in their own return and usually deducts it in the same breath. The mechanism exists so that cross-border trade doesn’t force you to register for VAT in every country you sell into. It doesn’t apply to private individuals, and domestic reverse-charge rules (construction, for instance) are a separate matter with their own conditions.
What has to be on the invoice
A reverse-charge invoice needs both VAT numbers, a zero VAT amount, and an explicit statement that the reverse charge applies. Leaving off the statement is the usual mistake, and it’s the one that gets the invoice sent back by a bookkeeper who can’t file it. weBiller adds the statement when the scheme is set, in the language the document is written in.
This is not tax advice
Reverse charge is a rule with edges: goods and services differ, several countries have domestic variants, and thresholds move. weBiller makes the invoice say what you tell it to say. Whether the scheme applies to a particular sale is a question for your accountant, and worth asking once rather than assuming for a year.
Questions, answered
How do I set reverse charge in weBiller?
On the invoice, set the tax scheme to reverse charge. The tax drops to 0% and the required statement is added to the document.
Does weBiller validate my client’s VAT number?
No. It stores and prints the number; checking it against VIES is on you or your accountant.
Can I see everything I reverse-charged?
Yes. The VAT report separates standard-rated, reverse-charged, zero-rated, and exempt amounts for the period you choose.
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