VAT
It works out which VAT applies, and tells you why.
Reverse charge, exempt, zero-rated, One-Stop-Shop or plain domestic VAT: which one is right depends on four facts weBiller already has. It reads them off the invoice, picks the scheme, writes the statement the document legally needs, and shows you the rule it used.
The scheme is worked out
Your country, your buyer’s country, whether they gave you a VAT number, and whether you’re OSS-registered. From those four, one of five schemes, with the reason in plain words, and yours to override.
One-Stop-Shop
Selling to consumers in another EU country charges their rate, not yours, so a single OSS return covers the lot. Standard rates for all 27 member states are built in and dated.
Per-line tax rates
Mix standard-rated and exempt lines on one invoice when a job genuinely spans both.
Exempt and zero-rated too
Separate schemes with separate wording, kept apart instead of collapsed into a single “0%”.
VAT numbers on the document
Yours and your client’s, both printed where an auditor expects to find them.
A report and a return
What you charged, reverse-charged, zero-rated and exempted over any period, plus a VAT return laid out in the boxes of the form you actually file.
Correct in the XML too
The UBL 2.1 export carries the matching tax category code, so the e-invoice agrees with the PDF.
Four facts, one scheme, and the reason shown
Most tools give you a rate box and wish you luck. weBiller keeps a place-of-supply engine covering all 27 EU member states: it takes your country, your buyer’s country, whether they gave you a VAT number, and whether you’re registered for One-Stop-Shop, and returns one of standard, reverse charge, exempt, zero-rated or OSS, together with a sentence saying which rule produced it, so you can check the reasoning rather than trust the output. The rate table carries the date it was last verified, and the country the tax was worked out for is frozen onto the invoice when you issue it, so a client editing their address next year cannot silently change a quarter you have already filed.
When reverse charge applies
The common case: you’re VAT-registered in one EU country, your client is a VAT-registered business in another, and you’re selling a service. You charge no VAT; your client declares it in their own return and usually deducts it in the same breath. The mechanism exists so that cross-border trade doesn’t force you to register for VAT in every country you sell into. It doesn’t apply to private individuals, and domestic reverse-charge rules (construction, for instance) are a separate matter with their own conditions.
What has to be on the invoice
A reverse-charge invoice needs both VAT numbers, a zero VAT amount, and an explicit statement that the reverse charge applies. Leaving off the statement is the usual mistake, and it’s the one that gets the invoice sent back by a bookkeeper who can’t file it. weBiller adds the statement when the scheme is set, in the language the document is written in.
This is not tax advice
Reverse charge is a rule with edges: goods and services differ, several countries have domestic variants, and thresholds move. weBiller makes the invoice say what you tell it to say. Whether the scheme applies to a particular sale is a question for your accountant, and worth asking once rather than assuming for a year.
Questions, answered
How do I set reverse charge in weBiller?
Usually you don’t. Fill in the client’s country and VAT number and weBiller proposes reverse charge, with the reason shown. You can override the scheme on any invoice; the tax drops to 0% and the required statement is added to the document either way.
Does weBiller validate my client’s VAT number?
No. It stores and prints the number; checking it against VIES is on you or your accountant.
Can I see everything I reverse-charged?
Yes. The VAT report separates standard-rated, reverse-charged, zero-rated, and exempt amounts for the period you choose, and the VAT return lays the same figures out in the numbered boxes of the form: Dutch, OSS, or a generic profile. Where weBiller cannot know a figure, such as input VAT on purchases it never saw, it writes a zero with a note rather than a silent gap.
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