Purchase order
—
- Issued
- —
Ordered by
—
BE
Supplier
—
BE
| Description | Qty | Unit price | VAT | Total |
|---|---|---|---|---|
| — | 1 | €0.00 | 21% | €0.00 |
- Net
- €0.00
- Total
- €0.00
Free, no account
Order it in writing, at the price you agreed.
The document that turns a quote into an order your supplier can invoice.
Your document
Runs in your browser
Nothing you type here is uploaded, logged, or stored. The file is built on your own machine and disappears when you close the tab.
What a purchase order does
This is you ordering rather than being paid, so the roles are the other way round: you issue it, and the other party is the supplier. It records what you asked for, at what price, by when, under a number the supplier quotes back on their invoice. That number is most of the value of the document — it is what lets you match an invoice to something you actually agreed to.
The fields that matter
Your own order number, because it comes back on the invoice. A date you need it by, because "as soon as possible" is not a date. The unit prices you agreed, which is what stops an invoice turning up at list price. And the quote number when the order follows one, so the two documents line up.
Three-way matching, without the software
The reason finance departments insist on orders: an invoice gets paid only if it matches an order and a delivery. Three documents do the same job — the order, the delivery note, the invoice — and between them they catch the two commonest problems, a price that moved and goods that never arrived. Peppol carries the order reference on the e-invoice for the same reason.
What this does not do
It does not send the order, chase the supplier, or check what arrived against what you asked for. It does not keep your numbering either, so the next order number is yours to get right.
Questions, answered
Is it really free?
Yes. No account, no watermark, no limit.
Where does the order go?
Nowhere. There is no server behind this page — the PDF is made in your browser and nothing is stored.
Is a purchase order a contract?
Usually it is an offer that becomes binding once the supplier accepts it, and in practice acceptance is them acknowledging it or shipping. So do not send one carrying prices or dates you have not agreed. This is not legal advice.
Why does the supplier want the order number on the invoice?
So the invoice can be matched and paid. In Peppol e-invoicing a buyer or order reference is a required field, and at a larger customer an invoice arriving without one tends to stop at the door.
Wrong answer, or a tool that isn’t here?
Tell us which tool and what you expected. Requests are most of how this list grows, and if the wording here reads wrong, say so.
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